Category: Virtual Offices

How to Manage Hybrid Teams When Returning to the Workplace

Hybrid teams

July 14, 2021 | Business, Coworking, Shared Office Space, Virtual Offices

The past year has given leaders a crash course in handling remote teams. Everyone rose admirably to the challenge, pivoting to digital workspaces, virtual meetings, and cloud-based task management. But the gradual return to in-person working presents a new leadership challenge: managing hybrid teams.

We know by now that remote workers have fundamentally different work experiences from in-office workers. Managers need to work vigilantly to bridge the gap – and ensure that both camps have everything they need to work efficiently, effectively, and collaboratively. Here’s how:

Find Ways of Bringing People Together

One of the biggest challenges of a hybrid work environment is that remote workers are less visible – and this can have a significant impact on your team’s cohesion.To avoid an “us vs. them” situation, make sure remote workers feel seen and included. Make regular use of digital communication channels such as Slack, G-Suite, and Zoom, encouraging both work-related and “off-topic” conversations that foster camaraderie. And make specific, concerted efforts to check in with remote team members to show them that they’re acknowledged and appreciated. Give them room to open up about how they’re feeling and commit to taking concrete steps to fix any issues raised.

Break Down Silos – And Balance Workloads

When your team is split between in-person and remote workers, it’s easy for office-based workers to become your “go-to” team members due to convenience and visibility. But this can result in overwork of these individuals – and the exclusion of remote workers. Make it a point to break down functional silos, engage different team members on various tasks, and ensure that workloads are adequately balanced. This will improve visibility and inclusion for remote workers while ensuring that office-based workers aren’t burdened with being the point of contact for every task or project. And don’t forget to provide a centralized database of everyone’s roles, responsibilities, and contact details. This will help team members seek each other out and delegate tasks where required.

Prioritize Communication and Information-Sharing

Fast-growing organizations or companies in rapidly shifting markets are constantly taking in and disseminating new information. It’s all too easy for remote workers to get left behind. In addition to using the standard digital communication channels, make it a policy to record presentations, share meeting minutes, upload documentation and assets, and promptly disseminate any business-critical information so that remote workers don’t end up out of the loop. This may require you to spend some time speaking separately and specifically to remote team members so that they’re on an even information playing field. You’ll also want to take the time to define any new processes or communication approaches, including things like chains of communication and what type of information should be communicated using which channels.

Encourage Flexibility Around Working Arrangements

Many factors dictate whether an employee prefers to work from home or from the office, but those factors may vary from day to day. Rather than expecting an office-based worker to always be in the office or a remote worker to always be remote, organize your work environment so that employees have the option to work from home or the office if they desire. Encouraging remote workers to stop by the office from time to time can re-energize them, strengthen relationships, and help new team members put a face to a name. Similarly, allowing flexibility around the work hours and location for local workers can help build goodwill and reduce burnout. Shifting part or all of your workspace to a flexible working location such as a coworking space is another option – one that highlights that you’re proactively seeking to accommodate your team’s needs as the norms of contemporary working continue to shift and realign post-pandemic.

Talk To Us About Making Hybrid Working Work For You

At District Offices, we’re proud to offer a variety of highly amenitized on-demand workspaces in a series of strategically positioned locations in central D.C. Whether you’re seeking a hot desk arrangement for when remote workers “drop in,” occasional meeting room rental for when the whole team gets together, or a larger private office space that can flex with your team’s working preferences, we can help. Talk to us about how we can help your team make the transition to hybrid working as seamless, efficient, and positive as possible.

Virtual Onboarding: 5 Steps to Onboard New Remote Employees

virtual onboarding

December 16, 2020 | Business, Virtual Offices

With remote working now the norm, the onboarding process has never been more important. Rather than the on-the-fly approach that many organizations are used to, a more structured effort is now essential to make sure that new hires aren’t missing out on vital info or connections. Here’s how to deliver a world-class onboarding for your new recruits.

Read More

Find the Best Remote Work Style for You

remote work

October 16, 2020 | Business, Coworking, Private Offices, Virtual Offices

When the Coronavirus pandemic hit the U.S. earlier this year, many of us retreated into our homes to work remotely. While working from home has its perks, it’s not ideal for everyone — and it can be especially challenging for small businesses, entrepreneurs, and start-ups.

Luckily, there are some great options that can help to improve and augment the work-from-home experience. Let’s explore some remote work styles and how each one can benefit you and your business needs.

Read More

Going Virtual? Benefit from the Flexibility of a Virtual Office

virtual office

August 14, 2020 | Virtual Offices

The past few months have seen businesses reconsider how and where they work. Staff members are working from home, logging on outside the traditional Monday-Friday 9-5, or even sitting out for weeks or months as companies adjust to a rapidly changing future. Unsurprisingly, for many small or mid-sized businesses, the enormous overheads associated with a full-floor or full-building office no longer make sense.

Read More

Coworking Services: A One-Stop-Shop for Your Business

July 15, 2020 | Business, Coworking, Virtual Offices

Whether you’re an independent contractor, startup, or SME your goals are the same: to maximize growth and profits. That means spending more time on high-value areas of work such as client acquisition, contract management and project delivery, and less on handling office admin. If flexibility, ROI, and simplicity matter to you, then a coworking space or virtual office service should be on your radar. Once you’re part of a coworking ecosystem, you’ll be able to reclaim plenty more time and resources for building your business.

Here are just some of the benefits of a coworking space.

Read More

Tips for a Successful Virtual Interview

virtual-interview

June 12, 2020 | Business, Virtual Offices

While the spread of COVID19 has been slowed, remote work continues to be the norm, and it is not going away anytime soon. This means that virtual meetings and chat rooms are here to stay and if you’re in the job market or looking to hire then this means virtual interviews! Virtual interviews can be clunky and awkward without pre-planning, so we’ve gathered our top tips for both conducting and participating in them. Hopefully, these tips will take your virtual hiring and job search process to the next level.

Read More

How to Keep Remote Workers Happy and Engaged

happy-remote-workers

May 27, 2020 | Business, Virtual Offices

Remote work has quite suddenly become the new normal. Luckily with technology, it’s not as hard to navigate as one might assume. With Slack, Zoom, and various remote tools, your company is at your fingertips, and work is getting done efficiently. However, there are still lots of challenges that can directly affect employees and how they feel about their jobs.

Read More

Best Collaborative and Organizational Tools for Remote Teams

collaborative tools

May 20, 2020 | Business, Virtual Offices

What does collaboration look like in business?

Is it your team together in a room, drawing all over a whiteboard, talking back and forth to solve a problem? Or presenting new ideas, meeting with different departments, or getting feedback from the desk next door?

Whether your business is working remotely due to Covid-19 concerns or you’re set up remote teams regularly, collaboration looks a little different.

Read More

Virtual Offices Are the Game Changer Your Business Needs

Virtual Office-1`

April 29, 2020 | Business, Virtual Offices

Businesses develop when someone somewhere realizes there’s a need or a problem that needs to be solved, and they have a way to provide the solution. The core of any business is seeing how you can do something for someone and then making it happen. When the workforce wanted the option to work from home, industries responded with opportunities to work remotely, growing the need for more remote services like co-working and virtual offices.

Now with Covid-19 changing the face of our everyday lives, we are seeing how virtual offices have proved to be beneficial under unpredictable climates, as well as regular climates.

Read More

The Benefits of Having a Business Address as a Startup

Business-Address-for-Startups

July 11, 2019 | Virtual Offices

If there’s one thing you should seriously consider, it’s getting an actual address for your business. Even if you do 95% of your work at home, in your underwear, propped up in bed, that’s okay. Your clients and partners don’t need to know the dirty details of how you serve them, only that you’re fab at it.

Keep it Separate

While it’s not unheard of to use your home address as your business address too, there are strong arguments against it, mainly centered around the issue of privacy. Public records will link to your address, and it’s much safer to have your business address listed publicly than your home address.

Read More